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Using IMAP for Eudora 6.x
This page will help you configure Eudora to read your CAE e-mail using the IMAP protocol. Click here for a description of how IMAP works. Before you start you need the following: (1) A CAE account. If you do not have one, Click here to get instructions, or contact your server administrator to have an account created. (2) You must use Eudora version 5.1 or later. To find out what version of Eudora you are running, do the following: Start Eudora, click on the menu item Help and select About Eudora... The version number will appear in the window. If you are running an older version of Eudora, you can launch a new one using Novell Client 32. Configuring Eudora 6.x to Use IMAP
  1. Start Eudora.
  2. From the Tools menu, select the menu item Options...
  3. A window labeled Options will appear. In the category listing, select Getting Started. Change the options to the following:
    • Real Name: your name
    • Return address: email address
    • Mail Server (Incoming): cae.wisc.edu
    • Login Name: Your CAE login name
    • SMTP Server (Outgoing): smtpauth.cae.wisc.edu
    • Allow Authentication: checked
    NOTE: If you are using a different server contact your system's administrator.
  4. In the category listing, select Checking Mail. The window you see should be the same as what is shown below. Make the following changes in this window:
    • In the item, Check mail every 'X' minutes, change that number from "0" to "5". Setting "5" tells Eudora to check your mail every twenty minutes. Do not enter a number lower than 5 since it is unlikely that you will receive a message more often than that. A setting less than 5 slows the mail server down making reading mail slower for everyone in the College. If you choose to leave the value at "0", Eudora will only check your mail when you ask it to and not every set period of time.
    • Under Secure Sockets when Receiving, select from the dropdown menu: If available, STARTTLS.
  5. In the category listing, select Incoming Mail. The window you see should be the same as what is shown below. The default Server configuration is POP. Click on the radio button next to IMAP as shown below. You need to change two things in this new window:
    • IMAP location prefix leave this blank
    • Authentication Style Passwords
     
  6. The Options window will change (see below).
  7. Click on Sending Mail icon. Changes to be made in window:
    • Make sure Allow authentication is checked.
    • Under Secure Sockets when Sending, select from the dropdown menu: If available, STARTTLS.
    • Click on OK to exit Options.
  8. Click on OK to exit Options. A Password Authentication window will appear. Enter the password for the IMAP server and click OK. Look at the Mailbox window; a list of mailboxes should show up under Dominant. The results should look something like:
  9. To finish the configuration, open the Inbox mailbox under Dominant and highlight a message. Open the Options window by navigating to the Tools menu then select the menu item Options. In the Options window Click on Incoming Mail. On the right the When I delete a message: section specifies where your mail will be stored on the computer/server when you delete it. The default is to move the deleted messages to the Trash on the local computer. The following is instructions to change the settings so that deleted messages are stored on the server when deleted. Click on the radio button Move it to: Next, click on the box to the right and navigate to Dominant and then select New.... A New Mailbox window will appear which creates a new mailbox on the server. Enter Trash to create a Trash folder on the server.  
Understanding Mailbox Locations In the figure above, the Mailbox window contains two sections. The section labeled 'Eudora' can be thought of as your local hard drive. The section labeled Dominant is your IMAP server drive. Therefore, it is important that you know where you are going to create any new mail folder. Transferring an Existing Local Mailbox to the IMAP Server Special Case: Handling of the local In mailbox requires special consideration. The IMAP server Inbox mailbox was created as part of configuring the IMAP service. Therefore, all that is required is that you transfer all the messages from the local In mailbox to the Inbox mailbox on the IMAP Server. To perform this transfer, do the following:
  1. Open the In mailbox and mark all of the messages by using the Select All from the Edit menu.
  2. From the Transfer menu select the Inbox mailbox under Dominant. All messages are moved to Inbox on the IMAP server.
To move the remainder of the mailboxes from the local hard drive to the IMAP server, the following procedure must be repeated for each mailbox.
  1. Create a new mailbox on the IMAP server. Right click on Dominant and choose New.
  3. Enter the name of the new mailbox, for example COE. Note that the name of the mailbox you are creating (key-in) may be the same name of the mailbox on the local hard drive.
  4. Open the local mailbox and mark all of the messages by using the Select All from the Edit menu.
  5. From the Transfer menu select the appropriate mailbox under Dominant. The COE mailbox in this example.
  6. The transfer may take some time depending on the number and size of messages being transferred.
  7. Verify that the procedure has completed successfully by opening the newly created mailbox under Dominant.
  8. You may wish to Delete the local mailbox to avoid confusion.
  9. Continue for all mailboxes you wish to transfer.
Eudora Warnings and Tips
  1. Issue: Leaving Server Files Open Remember that IMAP is based on the server and the reader client communicating with each other. The server has a mechanism to "lock files" and "release files" when finished. However, problems may occur if you leave your mail reader client "open" at one location and you attempt to reference the same server files from a second location. Stated another way: your mail reader client will periodically check for mail, which temporarily "locks" the server files. The server files become unavailable to other reader clients. So, it is unwise to attempt to update the same file(s) from two locations; problems may occur. If you are going to read your mail away from the office, be sure and exit your office mail reader client before you leave for the evening.
  3. Out Going messages: Check the following. Select the Tools Menu, and Options menu item. A window labeled Options will appear. In the category listing, select Sending Mail. If the Keep copies radio button is checked, Eudora keeps copies of your outgoing messages on your local machine in the Out mailbox. Therefore if you wish to have these messages on the IMAP server you will need to transfer them to a Out mailbox on the IMAP server.
  4. Network Trash: If you have your Trash mailbox on the IMAP server, choosing Empty Trash from the Special menu does NOT empty the IMAP server trash mailbox. The Trash mailbox must be purged manually.
  5. Address Book: Your address book (the contacts list) is not stored on the IMAP server, but is stored on your local hard drive. This means that if you are accessing your email with IMAP from a different computer, you will not have your address books. This is achieved by copying two files from the primary client's Eudora data directory the files: nndbase.txt and RCPdbase.txt. These files then need to be copied to the data directory of the travel/home machine.
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